Introduction

VS Automatic, a leading company in electrical installations, has taken a step towards digitalization by implementing NextSign as their solution for electronic signatures. Visit VS Automatic's website to learn more about their services. We spoke with Torben Steffensen from VS Automatic about how NextSign has impacted their daily workflows and contributed to optimizing their business.

Focus on Flexibility

For many companies, flexibility is a crucial factor when choosing digital solutions. VS Automatic is no exception. They operate in an industry where quick adaptations and efficiency are key to success. With NextSign, they found a solution that can be tailored to their unique needs and processes.

"We chose NextSign primarily because of the great flexibility the system offers"

says Torben Steffensen. This flexibility has allowed VS Automatic to seamlessly integrate electronic signatures into their existing workflows without having to change their core operations.

Integration with Financial System

One of the biggest challenges for many companies is getting new systems to work with existing software. For VS Automatic, it was crucial that their new signature solution could integrate with their financial system to ensure smooth information flow.

"Integration with our financial system allows us to quickly and easily send documents for signature"

explains Torben. By linking NextSign directly to the financial system, VS Automatic can now generate and send documents for signature without having to manually export or import data. This has reduced the risk of errors and saved significant time in their daily operations.

Automation Saves Time

Time is a valuable resource, especially when it comes to administrative tasks. VS Automatic has leveraged NextSign's features to automate several steps in their document management.

"By using already created customer data in templates with NextSign, we save a workflow step"

notes Torben. By implementing templates and reusing existing data, they avoid repetitive entries, which not only saves time but also reduces the risk of human errors. Automation has allowed employees to focus on more value-adding activities.

Automatic Archiving with API

Efficient document management doesn't stop at signing; archiving is also a critical part. VS Automatic has utilized NextSign's API to fully automate this process.

"Once the document is signed, we can automatically save it in our own database using the API, which was previously a manual process"

says Torben. This automation ensures that all documents are correctly stored and easily accessible for future reference. It eliminates the need for manual archiving, further reducing workload and minimizing the risk of errors or loss of important documents.

Flexible Pricing

Economics always play a role in the choice of new systems. VS Automatic appreciates NextSign's flexible pricing model, which is based on actual usage.

"The pricing is also very flexible, as we only pay for our actual usage, which is a big advantage"

emphasizes Torben. This model allows them to scale up or down depending on their needs without being tied to fixed costs. It makes the solution more economically sustainable, especially in periods of varying workload.

Benefits for Smaller Businesses

The flexible pricing and scalability make NextSign an attractive solution not only for larger companies like VS Automatic but also for smaller businesses.

"This can also benefit smaller companies that need electronic signatures"

points out Torben. By offering a solution that can be adapted to different business sizes and needs, NextSign enables smaller players to benefit from digitalization without large initial investments.

Reduced Costs and Standardized Workflows

The implementation of NextSign has had a noticeable positive effect on VS Automatic's bottom line and efficiency.

"We have reduced our costs compared to our previous solution, and by digitizing the signature process, we have standardized our workflows and reduced the risk of human errors"

says Torben. By standardizing the processes, they have achieved more consistent quality in their work, which in turn increases customer satisfaction. The economic savings can now be reinvested in other areas of the company for further growth and development.

Conclusion

VS Automatic's experience with NextSign is a clear example of how digitalization and automation can lead to significant improvements in business processes. By choosing a flexible and integrable solution, they have not only optimized their internal processes but also improved their overall business results.

If your company is considering digitizing the signature process, NextSign could be the solution that helps you achieve your goals. With the benefits of flexible pricing, integration capabilities, and automation, it is an investment that can pay off in both the short and long term.