How NextSign Helped Land & Plan Improve Document Management and Streamline Their Business

At NextSign, we are always looking for ways to help our clients optimize their business through smart digital solutions. One of our client cases, Land & Plan, is an excellent example of how our solutions can create value in entirely new industries while improving the client's daily workflows and savings. We have not only delivered a digital signature solution to Land & Plan but also an e-Boks integration, which has revolutionized their document management. Here, you get an insight into how we helped them and the benefits they have experienced.

The Background of the Collaboration

Surveyor Michael Jonasen from Land & Plan approached us in January 2024 with a desire to improve their document management. Land & Plan operates in the surveying industry and had a specific need for a digital signature solution that could make their case processing more efficient. When they discovered that NextSign offers a flexible solution with a payment model where you only pay for what you use, they had no doubt that we could be the right partner.

They wanted a solution that could help them digitize signatures on declarations and authorizations – documents that are essential in their work with cases about new boundaries and boundary changes. In a sector where such solutions were not previously widespread, we at NextSign were quick to see the potential.

The Digital Signature Solution

Our digital signature solution has helped Land & Plan significantly improve their work processes. Michael says:

We use the digital signature solution for signing declarations and authorizations used in our case processing. At NextSign, they were quick to see our needs and the potential in our industry, so some adjustments were made in the web portal to make the solution even more user-friendly.

By implementing our digital signature solution, Land & Plan has achieved a much smoother process where they can now collect signatures quickly and efficiently without the use of paper and physical mail. The time they previously spent handling physical documents has now been freed up, allowing them to focus more on their core tasks.

e-Boks Integration: A Gamechanger for Land & Plan

Shortly into the collaboration, we were asked if we could also help Land & Plan with a solution to send messages and documents through e-Boks – a challenge they had been facing for a long time. e-Boks is a secure digital mail solution used by both businesses and individuals to receive important messages digitally, and it was precisely what Land & Plan needed to communicate with both customers and authorities.

We immediately started developing a prototype, which we presented to them in less than 14 days. After some tests and adjustments, the solution was ready for use. With this integration, Land & Plan can now send notifications, service messages, and other important documents directly to their customers' and partners' e-Boks – quickly, securely, and without the use of paper or physical mail.

The alternative to e-Boks is to send a letter by post, find the mailbox, have printed and enveloped the letter, found the right postage, and wait up to a week for the recipient to get our message. With e-Boks, our communication is received later the same day. And the cost is lower than the used postage stamp.

Significant Savings and Improved ESG Record

For Land & Plan, our solutions have not only meant an optimization of their work processes – it has also resulted in significant savings. By digitizing their document management and communicating via e-Boks instead of physical mail, they have saved both money and resources. Michael himself mentions the savings they have experienced on postage and shipping, but it doesn't stop there.

By reducing the use of paper, envelopes, and physical shipments, Land & Plan also contributes positively to their ESG record (environmental, social, and governance responsibility). They have significantly reduced their environmental footprint by minimizing resource consumption and CO2 emissions from transport. This is an important advantage at a time when sustainability plays an increasingly important role for businesses and their image.

The Future of the Industry: Digitalization as a Key to Success

Land & Plan has not only seen benefits internally within their own company but has also recommended our solutions to their industry association. This means that more companies in the surveying industry now have the opportunity to take advantage of digital signatures and the e-Boks integration. This helps set the standard for future document management in an industry traditionally characterized by paper-based processes.

NextSign has delivered several solutions to us to our great satisfaction. We have even recommended our industry association to enter into an agreement with the solutions from NextSign so that our competitors get the same benefits of digital signatures and e-Boks letters as us. I wish I had shares in that company! They are skilled! They are solution-oriented!

Conclusion: A Strong Collaboration Creates Success

The collaboration between Land & Plan and NextSign is an example of how we can help companies digitize their processes, reduce costs, and improve their sustainability through innovative solutions. Our digital signature solution and e-Boks integration have made it easier for Land & Plan to manage their daily tasks while saving money and protecting the environment.

At NextSign, we look forward to continuing to help companies like Land & Plan modernize their business and ensure they are ready for future challenges. Digitalization is the way forward – and we are ready to deliver the solutions that can make a difference.