Customer Case: KT Erhvervsbyg A/S Optimizes Signature Process with NextSign

When companies seek digital solutions, it often involves combining user-friendliness, efficiency, and economic sense. This was precisely the case for KT Erhvervsbyg A/S, who, with their choice of NextSign, have acquired a digital signature solution that meets all these requirements. We spoke with Mads Hvejsel, IT Manager at KT Erhvervsbyg A/S, about the company's journey towards a smarter and more flexible daily operation.

Background: From Challenges to Solutions

At KT Erhvervsbyg A/S, they previously used a digital signature solution from Penneo. Although the system worked, the company experienced several challenges with the existing setup. According to Mads Hvejsel, the two major issues were the system's high costs and lack of flexibility.

"We found that our previous system was both expensive and inflexible. This led us to seek a new solution that could meet our needs in a smarter way while also being more economical," he explains.

After a thorough market investigation, the choice fell on NextSign – a digital signature solution that quickly proved to be the perfect match.

The Solution: Integration with SharePoint

One of the major advantages of NextSign is their flexibility and ability to adapt to customers' specific needs. For KT Erhvervsbyg A/S, an important part of the requirements was that the new signature solution could integrate with their existing SharePoint solution.

"In collaboration with NextSign, we have developed an extension for our Microsoft SharePoint solution, which allows employees to send files for signature directly from SharePoint. This means our employees don't have to switch between systems, saving time and creating a more seamless process," says Mads Hvejsel.

The process is simple and intuitive:

• Documents that need to be signed are marked directly in SharePoint.
• The documents are sent via NextSign to the relevant parties.
• Once the signatures are obtained, the documents are automatically transferred back to the original folder in SharePoint, containing the necessary digital signatures.

This automation ensures not only efficiency but also full traceability and structure, which is essential in the construction industry where many documents need to be handled and stored correctly.

Results: Efficiency and Savings

KT Erhvervsbyg A/S has already experienced several concrete benefits from switching to NextSign. One of the most notable is the system's pricing structure.

"With NextSign, we only pay for usage without any commitment. This gives us much better control over our costs, and we avoid the fixed, high expenses we had with our previous system," explains Mads Hvejsel.

Furthermore, user-friendliness has proven to be a great advantage for the employees. The simple and intuitive integration with SharePoint has made the transition to the new system smooth, and employees have quickly embraced the solution.

A Partnership Based on Collaboration

At KT Erhvervsbyg A/S, the collaboration with NextSign has been an essential part of the success.

"We have had a really good collaboration with NextSign. They have been responsive to our wishes and needs and have been quick to deliver a tailored solution. This has made the whole process very easy and straightforward," says Mads Hvejsel.

He looks forward to all the company's employees fully using the system, and he is confident that it will create even more efficiency in daily operations.

Perspectives for the Future

The choice of NextSign marks a step towards a more digital and efficient future for KT Erhvervsbyg A/S. With a solution that combines user-friendliness, flexibility, and economic sense, the company is well-equipped to optimize their processes and meet the many demands of the construction industry.

"We are very satisfied with our choice of NextSign and look forward to seeing the long-term effects of the solution. Clearly, a flexible and cost-effective digital signature solution like this makes a big difference for us," concludes Mads Hvejsel.

About KT Erhvervsbyg A/S

KT Erhvervsbyg A/S is a leading player in commercial construction in Denmark. With a focus on quality, innovation, and efficiency, the company works to deliver durable and tailored solutions to their customers.

About NextSign

NextSign is a digital signature solution that makes it easy and secure to obtain signatures online. With a focus on flexibility and user-friendliness, NextSign helps companies optimize their processes and reduce costs.